J.O.T.A Leaders info

You could run a day event for your Squirrel, Beaver or Cub section without the need for each young member to bring an adult. However, if you do please be advised the activities are designed for those age groups to have an adult with a small number of young members. It is recommended they split into small groups of 1:4 instead of the normal outdoor ratio set by the Scout Association. 

Unfortunately not, all sections must camp with a nights away permit holder, if you can not attend or you do not have a permit holder in your section, you can join up with another section that does to create a subcamp. A subcamp can have up to 100 people on a nights away notification. 

Although the camp is held on a field with no facilities, the class of permit required is “Campsite”. This is because the toilets are hired in and you are not having to set up, transport and dispose of human waste. 

If you hold a “greenfield” permit, you may bring a chemical toilet for your site to use, you must include this on your risk assessment for the event. 

If you do not have a permit holder in your section, you can join up with a section that does to create a subcamp. A subcamp can have up to 100 people on a night’s away notification.

Yes, you will need to complete your own risk assessment for the camping side of the event per section/subcamp. This will be submitted with your NAN form to the DC for approval. 

The areas you will not need to cover in the RA are:

• Central activities (provided by us)
• Central catering (excluding washing up)
• Vehicle movements onsite

A few areas to include in your RA:

• Ratios
• Washing up
• Movement of kit to your site from vehicles or trailers
• Missing/lost children
• Arrival and departure of attendees/meeting point
• Free time activities

The equipment you will need within your subcamp area is

• Tentage for sleeping and group shelter from the rain/sun in free time
• Washing up kit
• Free time activity kit
• Tarpaulin
• Corded landline telephone (there is an analogue telephone system on site)

Fires on subcamps will be weather dependent. If allowed fires must be in a raised altar fire. There is no wood supply on-site, you will have to bring this with you and remove any unburnt, partially burnt wood and ash from the site.

You can access the site from 10am on Friday – please note there will be no toilet facilities onsite until later in the day.

Field – The site is a grass field that is usually home to a herd of cows, so expect uneven ground with cow-pats around. 

Access – The entrance of the field can get wet so we will be keeping an eye on this throughout the event – with this in mind, we will be limiting traffic and asking leaders to be mindful of traffic movements through the gate. 

The section camping areas will not be accessible by vehicle. If required then an area can be made for vehicular camping, no young people will be allowed in this area so if you have a section camping you must have the correct ratio of adults to leaders onsite with them. 

Dogs can come onto the site. However, they must be included in your risk assessment and careful consideration of the weather and where the pet is during the event. Dogs must be owned by an attending leader, dogs must be kept on a lead at all times. It is recommended dogs are looked after at home during the event. Dogs must not affect the running of your site or the overall event. 

There is no tap on the field. Please bring your water containers with you filled up, extra water will be supplied by a tank transported to the field. The backup option is for us to take your containers and refill them for you. 

The need for water will be limited on your site.  Just washing up and a small amount of drinking water will be required. Drinking water will be available in the central area throughout the event. 

During booking online the parent/guardian is required to fill this is in for each attendee. These will be checked during check-in for any changes, and given to the subcamp leader, catering team and first aider. 

First aid 

Day time

Each activity base will have a leader on or nearby. Any leader with a purple lanyard can be approached for any reason. There will be a first aid kit held in the central area

Campers 

Overnight section or subcamp leaders will be responsible for first aid out of activity time. There is a contact number on your activity card. If you have called an ambulance please let us know so we can unlock the gate. 

Medication 

Medication will be handed in at check-in. They should be in a named bag or container with storage and dose instructions detailed in it. 

Young members will be encouraged to keep some medications on them, inhalers and EpiPens for example. Section or Subcamp leaders should have other medications kept in a safe place or fridge if needed.

The tuck shop will be open for a short time each day between meal times. This will be announced at the time Scouts have perfected the communication method for announcing it has opened. 

The Tuck shop will have:

• Sweets 
• Drinks (including zero sugar options)
• Woggles
• Badges